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For the complete DHIS2 documentation index, see llms.txt.
Santé
Vaccination
Livraison du Vaccin anti-COVID-19
COVID-19 Registre électronique sur la vaccination
Matériel de formation

COVAC - Data Entry Exercises

Boîte à outils de DHIS2 sur la vaccination

COVID-19 Vaccination Registry

Data Entry Exercises - COVAC

Preparation Notes for TRAINER

(to be removed when exercises are shared with participant)

Vous devrez revoir ces exercices et les modifier en fonction de votre flux de travail spécifique. Les domaines qui peuvent être ignorés ou modifiés sont indiqués, mais il vous appartient de les modifier, de les supprimer ou de les compléter librement. Chaque exercice renvoie à un guide rapide qui contient des instructions plus détaillées sur une tâche spécifique décrite dans l'exercice et qui est destiné à l'apprenant en tant qu'outil de travail après la formation.

You will need to prepare use cases to be entered into DHIS2 within these exercises. If you have real, previously filled vaccination forms that are routinely used this will be the most ideal solution. If you do not, fill in some forms that can be used during the training. Use the same form that the implementation is using which matches your DHIS2 configuration.

Chacun des exercices fait référence à un guide rapide qui l'accompagne et qui sert d'aide-mémoire pour le processus démontré. Vous devez mettre à jour les guides rapides pour refléter votre configuration avant de les partager pour qu'ils soient utilisés comme aides à la formation et dans le contexte de votre propre mise en œuvre.

If you are planning to enter data in real time, please create use-cases for data entry following this process as needed.

Exercice 1 - Enregistrer un nouveau cas

In the first exercise, you will register a new person receiving their 1st dose into DHIS2 using tracker capture. In order to complete the exercise, you will need to refer to Section 1 of your filled in vaccination reporting form.

Suivez les étapes suivantes pour enregistrer un nouveau cas :

  1. Login as your user
  2. Allez dans Apps - > Saisie Tracker
  3. Select the health facility in which you are working with
  4. Select the program COVAC – COVID-19 Vaccination Registry
  5. Sélectionnez le bouton "Enregistrer".
  6. Enter the details of your case taken from the vaccination reporting from
  7. If using an ID generated by the system, write it down on your vaccination reporting form/vaccination card
  8. Cliquez sur « Sauvegarder et continuer » pour entrer dans le tableau de bord du cas

Refer to the quick guide “COVAC Quick Guide – Register a new case” for a reminder on how to register a new person in DHIS2.

Exercise 2 - Fill in 1st dose details

In exercise 2, you will fill in the details associated with the first vaccination within the program, with the details taken from your reporting form.

Suivez les étapes suivantes lors de la saisie des données à l'étape 1 :

  1. Within the case’s tracker dashboard, review the data entry page. Select the date in which the 1st dose was given
  2. You will notice a number of fields can be hidden or shown. Responses to the following fields will either keep fields hidden or enable them for data entry:
  3. If the case is not female or female and less then 50 years of age, you will not be able to enter data related to pregnancy
  4. If the case is female and less then 50 years of age, you will need to answer the questions on pregnancy before being able to enter other data. If the female person is pregnant, you can not enter other data.
  5. You can only enter underlying conditions if you indicate they have an underlying condition
  6. The fields for vaccine given, vaccine manufacturer and suggested date for next dose are automatically filled in
  7. Enter the details of your case as taken from sections 2, 3 and 4 of your reporting form
  8. Lorsque vous avez terminé la saisie des informations relatives au cas, cliquez sur le bouton « Terminer » au bas du formulaire de saisie des données. Le système vous demandera de confirmer si vous souhaitez terminer l'événement sélectionné ; sélectionnez à nouveau le bouton « Terminer ».
  9. Once you complete the data entry for the 1st dose, you must schedule the 2nd dose. There will be an automatic date that is calculated as 10 weeks from the date the 1st dose was given. You can change this if you need to or use the default period of 10 weeks. Click on save when the date has been set appropriately.

Refer to the quick guide “COVAC Quick Guide – Data Entry – Vaccination (1st dose)” and “COVAC Quick Guide – Data Entry – Scheduling the 2nd dose” for a reminder on how to enter these details into DHIS2.

Exercise 3 - Finding your case

In exercise 3, you will find the case that you need to update.

Pour trouver votre cas :

IF using the front page filters list

  1. Naviguez jusqu'à l'établissement de santé sur lequel vous travaillez
  2. Apply the filters for:
  3. All clients
  4. Clients with a scheduled visit
  5. Clients with an overdue vaccine dose
  6. Completed clients
  7. Select the case you need to work on from the list that is shown based on the case you are updating for (ie. match the ID/demographic information of the case in the list with the case’s COVAC profile information). If you can not identify the case this way, you will need to search for it. Please see the instructions on using the search feature.

Refer to the first quick guides “COVAC Quick Guide – Using the front page list filters” for a reminder on how to use this list to find a case in DHIS2.

Si l'on utilise la recherche

  1. Naviguez jusqu'à l'établissement de santé sur lequel vous travaillez
  2. Sélectionnez le bouton "Rechercher".
  3. Dans l'écran qui s'affiche, saisissez les informations nécessaires à la recherche du cas. Si vous pouvez utiliser l'identifiant unique, votre cas sera immédiatement trouvé et vous accéderez directement au tableau de bord du cas lorsque vous aurez cliqué sur le bouton de recherche.
  4. Si vous recherchez le cas en utilisant des détails autres qu'un identifiant unique, saisissez ces détails et cliquez sur le bouton de recherche.
  5. Select the case you need to work on from the pop-up based on the lab results that you are entering (ie. match the ID/demographic information of the case in the list with the case’s COVAC profile information).

Refer to the first quick guides “COVAC Quick Guide – Searching for a case” for a reminder on how to search for a case in DHIS2.

Exercise 4 - Fill in 2nd dose details

In exercise 4, you will fill in the details associated with the second vaccination within the program, with the details taken from your reporting form.

Follow these steps when entering data into stage 2:

  1. Within the case’s tracker dashboard, review the data entry page. Select the date in which the 2nd dose was given. Compare this to the date the dose was scheduled. These dates might be different.
  2. You will notice a number of fields can be hidden or shown. Responses to the following fields will either keep fields hidden or enable them for data entry:
  3. If the case is not female or female and less then 50 years of age, you will not be able to enter data related to pregnancy
  4. If the case is female and less then 50 years of age, you will need to answer the questions on pregnancy before being able to enter other data. If the female person is pregnant, you can not enter other data.
  5. You can only enter underlying conditions if you indicate they have an underlying condition
  6. The fields for vaccine given, vaccine manufacturer and suggested date for next dose are automatically filled in
  7. Enter the details of your case as taken from sections 2, 3 and 4 of your reporting form
  8. Lorsque vous avez terminé la saisie des informations relatives au cas, cliquez sur le bouton « Terminer » au bas du formulaire de saisie des données. Le système vous demandera de confirmer si vous souhaitez terminer l'événement sélectionné ; sélectionnez à nouveau le bouton « Terminer ».
  9. It will ask you to schedule another dose. Close this box as you do not need to schedule another dose.

Refer to the quick guide “COVAC Quick Guide – Data Entry – Vaccination (2nd dose) ” for a reminder on how to enter these details into DHIS2.

Exercise 5 - Complete the enrollment

Suivez les instructions suivantes pour terminer l'inscription :

  1. Ensure you are still logged in and viewing your case
  2. Maintenant que toutes les informations relatives à ce cas ont été saisies, vous pouvez terminer l'interaction du cas entier avec ce programme. Pour terminer le cas, naviguez vers le haut du tableau de bord de suivi du cas.
  3. Dans la case d'inscription, il y aura un autre bouton « Terminer ». Cette opération clôturera toute l'interaction du cas avec ce programme et ne doit être effectuée que lorsque les données nationales ont été finalisées et saisies.
  4. Sélectionnez le bouton « Terminer ». DHIS2 vous demandera : « Êtes-vous sûr de vouloir terminer l'inscription sélectionnée ? » Si vous en êtes certain, sélectionnez « Oui »
  5. Pour vérifier que l'inscription est terminée, vous pouvez revenir à la liste de la page d'accueil en sélectionnant le bouton « Précédent » dans le tableau de bord du cas, dans le coin supérieur gauche.
  6. Select the “Completed clients” filter button.
  7. Le dossier que vous avez terminé devrait maintenant se trouver en haut de la liste.

Refer to the “COVAC Quick Guide – Completing the enrollment” for a reminder on how to search for a case in DHIS2.

Exercise 6 - Review of all concepts

In exercise 6, you will be completing data entry from start to finish for all components of a case. You will be using filled in copies of the COVAC Reporting Form in order to complete this exercise.

Pour réaliser cet exercice :

  1. Login as your user
  2. Register a new case based on the details provided in the COVAC Reporting form
  3. Enter details for the 1st dose
  4. Complete the 1st dose by selecting the complete button
  5. Schedule the 2nd dose
  6. Exit the case and search for it using the person’s ID
  7. After finding your person, enter the details of the 2nd dose
  8. Complete the 2nd dose by selecting the complete button
  9. Dismiss the scheduling as they will no longer receive further doses
  10. Terminer l'inscription
  11. Verify it is complete by checking your “completed clients” list

Veuillez consulter chacun des exercices individuels et des guides rapides pour vous rafraîchir la mémoire sur comment effectuer chacune des étapes présentées ici.

Exercise 7 - Scheduled doses

NOTE TO TRAINER: SPECIFY THE ORG UNIT TO USE WHICH HAS PEOPLE SCHEDULED FOR THEIR SECOND DOSE (IN WHICH THE DATE HAS NOT YET PASSED)

In exercise 7, you will find people that are scheduled to receive their second dose.

To do this:

  1. Select “Reports” from within tracker capture
  2. Select “Upcoming events”
  3. Specify the inputs for the report
  4. Select “Go” to run the report
  5. You can then print the report if you need it for future reference

Refer to the “COVAC Quick Guide – Finding people scheduled for their 2nd dose” for a reminder on how to run this report in DHIS2.

Exercise 8 - Overdue doses

NOTE TO TRAINER: SPECIFY THE ORG UNIT TO USE WHICH HAS PEOPLE THAT WERE SCHEDULED FOR THEIR SECOND DOSE (IN WHICH THE DATE HAS NOW PASSED)

In exercise 8, you will find people that are overdue for the second dose

To do this:

  1. Select “Reports” from within tracker capture
  2. Select “Overdue events”
  3. Specify the inputs for the report
  4. You can then print the report if you need it for future reference

Refer to the “COVAC Quick Guide – Finding People that missed their 2nd dose” for a reminder on how to run this report in DHIS2.